Privacy Notice for Content Contributors

1. Introduction
2. Data Collection
3. Methods of Collecting Personal Data
4. How We Use Your Personal Data
5. Sharing Your Personal Data
6. Transferring Data Internationally
7. Ensuring Data Security
8. Our Data Retention Policy
9. Your Rights Regarding Your Data
10. Glossary

Welcome to the IFLScience Content Contributor Privacy Notice.

Here at IFLScience, protecting your privacy is a top priority for us. This privacy notice will walk you through how we handle your personal data when you contribute content to us or consent to us processing your personal data as part of our content. It also explains your privacy rights and the legal safeguards in place.

We’ve organized this privacy notice in a way that makes it easy for you to find the information you need. If you come across any unfamiliar terms, check out our Glossary for definitions.

1. Important Information and Who We Are

Purpose of This Privacy Notice
This privacy notice outlines how IFLScience collects and processes your personal data related to content, including information you provide when submitting content or contributing to IFLScience content.

It’s important to read this privacy notice alongside any other notices we may provide when collecting or processing your personal data to understand how and why your data is being used.

Controller
IFLScience consists of various legal entities, and this privacy notice represents the IFLScience Group. When we mention “IFLScience,” “we,” “us,” or “our,” we are referring to the relevant company responsible for processing your data. If you have any questions about this notice, you can contact our data privacy manager using the details provided below.

How to Reach Us Regarding This Policy

If you have any questions about your personal information or this privacy policy, feel free to reach out to us via email at [email protected], by mail at IFLSCIENCE LIMITED, Woodview, Bull Lane Industrial Estate, Sudbury, CO10 0FD, UK, or by phone at +44 (0) 20 739 79 0441.

If you need to contact our GDPR Article 27 representative in the EU, you can reach them at:

Maetzler Rechtsanwalts GmbH & Co KG
Schellinggasse 3/10, 1010 Vienna, AUSTRIA

You have the right to file a complaint with the Information Commissioner’s Office (ICO), the UK data protection supervisory authority. However, we encourage you to contact us first to address any concerns you may have.

Changes to the Privacy Notice and Your Duty to Inform Us of Changes
We regularly review our privacy notice and ask that you keep us informed of any changes to your personal data during our relationship.

2. The Data We Collect About You

Personal data refers to information that can identify an individual. We collect, use, store, and transfer various types of personal data grouped as follows:

• Identity Data including name, username, marital status, date of birth, and gender.
• Contact Data including address, email, and phone numbers.
• Image representing your image in connection with content.

We do not collect any Special Categories of Personal Data or data on criminal convictions.

If You Fail to Provide Personal Data
Failure to provide required personal data may impact our ability to fulfill our contract obligations, such as publishing your content. In such cases, we will notify you of any cancellations.

3. How Is Your Personal Data Collected?

We collect data from you through various methods, including direct interactions where you provide your Identity and Contact data by filling forms or corresponding with us.

4. How We Use Your Personal Data

We will only process your personal data when permitted by law, including situations where your consent is obtained, it is necessary for our legitimate interests, or to comply with legal obligations.

Purposes for Which We Will Use Your Personal Data

Details regarding how we plan to use your personal data along with the legal bases for processing are outlined in a table format, specifying the purposes and associated legal grounds.

Change of Purpose
We will only use your personal data for the intended purposes unless compatibility with the original purpose is established for any changes. Any unrelated use of personal data will be communicated along with the legal basis.

5. Disclosures of Your Personal Data

We may share your personal data with internal and external third parties for specific purposes mentioned in the previous section.

6. International Transfers

We may transfer your data outside the EEA within the IFLScience Group, ensuring your data is protected by binding corporate rules. External third parties may also process data outside the EEA with appropriate safeguards in place.

7. Data Security

We implement security measures to prevent unauthorized access, disclosure, or alteration of your personal data. Access to data is limited to authorized personnel under strict confidentiality obligations.

8. Data Retention

We retain your personal data for as long as necessary to fulfill the purposes for which it was collected, taking into account legal and reporting requirements.

9. Your Legal Rights

You have rights under data protection laws concerning your personal data, including access, correction, erasure, objection, restriction of processing, data portability, and withdrawal of consent.

10. Glossary

Lawful Basis
Legitimate Interest refers to our business interests in managing operations while ensuring a positive experience for individuals. Performance of Contract involves data processing necessary for contract fulfillment. Compliance with Legal Obligations entails processing data to adhere to legal requirements.

Third Parties
IFLScience Group includes various entities, with internal and external third parties involved in providing services. Internal third parties handle IT services and leadership reporting, while external third parties include professional advisers and regulatory authorities.